YELLOWSTONE RADIO CLUB
K7EFA/YELLOWSTONE RADIO CLUB
(Current as of January 1, 2016)
ARTICLE 1 – NAME, LOCATION, AND TAX EXEMPT STATUS
The name of this organization shall be known as the Yellowstone Radio Club Inc., (aka), YRC, whose headquarters are located in Billings, Montana. The Yellowstone Radio Club is recognized by the Internal Revenue Service as a tax exempt 501 (c) 3 Public Charity Organization. The Employer Identification No. is 80-0963636. The mailing address is P.O. Box 883, Billings, MT. 59103
ARTICLE II – OBJECTIVES
The objective of the Club shall be to provide an association for persons commonly interested in amateur radio, (aka), Ham Radio. The Club shall also promote a general interest in amateur radio and facilitate the exchange of information between members. The Club shall advance the welfare of amateur radio in the general community.
ARTICLE III – MEMBERFSHIP
Section 1. Eligibility and Election – Any person with an interest in amateur radio shall be eligible for membership and shall become a member upon payment in advance of annual dues.
Section 2. Classification – Members shall be classified as Full, Lifetime, or Honorary. A Full or Lifetime member shall be any member who holds a valid amateur radio license as issued by the Federal Communication Commission. A Full or Lifetime member shall have the right to full participation in the Club, including the right to vote. Honorary membership may be conferred upon any person who has made a significant contribution to amateur radio and/or the Club. An eligible person for honorary membership shall be nominated annually by the Board of Directors and then elected by a simple majority of the voting members at a regular meeting. An Honorary member is not obligated to pay dues and shall not be eligible to vote. New hams will be offered a “Provisional” one-year free membership, which must be accepted by the new ham. Acceptance of the free membership by the new ham shall be made either verbally, or in writing, to the YRC Treasurer, or to the Secretary. Upon acceptance, and upon having attended at least two YRC Club meetings within one year of receiving their ham radio license, new hams will then have Full Membership and voting rights. Any member, regardless of their classification, shall not have any voting rights unless they have attended at least two YRC Club meetings during the year in which they wish to cast their vote on YRC Club issues.
Section 3. Membership Dues – The annual dues are fifty dollars ($50.00) for Full members and twenty five dollars ($25.00) Repeater use dues. Dues can be paid in full at the January banquet or can be paid ½ in January and the other ½ by April. The amount of dues may be changed by adoption of a resolution by the Board of Directors followed by a two-thirds vote of the membership present at a regular meeting. Renewal dues not paid by the regular meeting in March shall be delinquent and shall result in cancellation of membership.
Section 4. Cancellation of Membership – Memberships may be canceled voluntarily by the member or involuntarily by the Club for delinquent dues. Cancellation of membership for cause may be initiated by submission of a petition to the Club Secretary signed by 10% or more of the Full members. The Board of Directors shall review each case and attempt a resolution between the signers of the petition and the subject member who is named in the petition. If a resolution cannot be achieved, the decision shall be placed before the membership at a regular meeting. A vote of two-thirds of the Full members present will be required to effect cancellation of the membership. If the membership of any member ceases, either voluntarily or involuntarily, no refund of fees or dues shall be made.
Section 5. For a member to be eligible to run for office, the member must be a member in good standing and must have been a member of the Club for one full year.
Section 6. Lifetime Membership. A Lifetime Membership, together with all rights and privileges thereto, shall be granted to any member upon payment of $500 to the YRC Treasurer.
ARTICLE IV – MEETINGS
Section 1. Regular Meetings - The regular meeting of the Club shall be held on the third Monday of each month, except for January, July, and August. The regular meeting date shall not be changed or canceled without the approval of a simple majority of the Full members at a regular meeting.
Section 2. Annual Meeting - Annual meeting of the membership shall be held at the November regular meeting for the purpose of the election of Officers and Director(s), in addition to the regular transaction of Club business. The newly elected officers and directors shall take office on the following January 1st.
Section 3. Quorum of Members – A quorum for any regular meeting shall consist of a minimum of nine Full Members who are in attendance at the YRC meeting. When votes are cast by the quorum the majority vote will prevail.
Section 4. Election Meeting – The Election meeting of the membership shall be held during December for the purpose planning of the January banquet.
Section 5. Special Meetings – Special meetings of the Club can be called as needed by the Board of Directors with a two-week notice to all members. Notification for these meetings should be made over the local VHF repeaters and by electronic mail.
ARTICLE V – OFFICERS
Section 1. Officers and Election – The officers of the Club shall be a President, Vice President, Secretary, Treasurer, and Trustee(s). All Officers shall be elected by the Full members who have attended at least 2 previous meetings during the year by a simple majority vote at the Annual meeting and shall serve a term of two years and shall be limited to two consecutive terms of office. The Trustee(s) shall be appointed from among the full members by a simple majority vote of the Board of Directors and approved by a 2/3 vote from the Club members. The Trustee(s) shall serve until withdrawal from office either voluntary or involuntary. The newly elected officers and directors shall take office on the following January 1st. All officers shall serve until their successors are elected and qualified.
Section 2. President – The President shall preside over all meetings when present, including meetings of the Board of Directors. The President shall exercise general supervision over the activities and operations of the Club. The President shall select members to serve as chairpersons of committees either by asking for volunteers or by appointment.
Section 3. Vice President – During the absence of the President, the Vice President shall assume the duties of the President. The Vice President shall also be a member of the Program Committee.
Section 4. Secretary – The Secretary shall record and keep the minutes of all regular Club meetings and meetings of the Board of Directors. The Secretary shall also keep current accurate copies of all official Club documents and shall make them available to members at reasonable times and places when requested. The Secretary shall be in charge of correspondence. The Secretary may choose an assistant to aid with Secretarial duties.
Section 5. Treasurer - The Treasurer shall receive all funds, deposit, and keep them in a financial institution selected and approved by the Board of Directors. The Treasurer shall keep an accurate record of all funds received and expended and shall regularly report to the membership on the financial status of the Club
Section 6. Trustee(s) - The Trustee(s) shall be the custodian of radio equipment owned or operated by the Club, including the VHF repeater equipment at all repeater sites current and future sites. The Trustee(s) must maintain a valid amateur radio operator license of proper grade to permit legal operation of any Club transmitting equipment. The Trustee also controls the use of Club assigned FCC callsign for special events such as Field Day, Science Expos, School events, etc.
Section 7. Removal from Office – Removal of an Officer from Office for cause may be initiated by a submission of a petition to the Club Secretary signed by fifteenpercent (15%) or more of the full members. The Board of Directors shall review each case and attempt a resolution between the signers of the petition and the subject Officer who is named in the petition. If a resolution cannot be achieved, the decision shall be placed before the membership at a regular meeting. A vote of two-thirds of the Full members present will be required to effect recall from office.
Section 8. Vacancy – Any unexpired term of any officer who has resigned, been removed, or has passed away will be filled by appointment by a simple majority vote of the Board of Directors. In the event of a vacancy in the Office of Trustee, the President may appoint a temporary replacement until the next regular meeting so that the Club repeater(s) may remain in operation using the callsign of the temporary Trustee.
ARTICLE VI – BOARD OF DIRECTORS
Section 1. Number, Qualifications, and Election - The Board of Directors shall number seven and consist of the Club President, Vice President, Secretary, and Treasurer, a representative from YARES, plus two other full members who are elected by the membership. The Directors who are also Club Officers shall be elected and serve a term as provided in Article V. Section 1. The remaining three Directors shall be elected by a simple majority vote at the Annual Meeting of the Club and serve a term of three years or until a successor has been duly elected. In the event of a vacancy, a successor shall be elected at the next regular meeting to fill the unexpired term. Only one of these three Directors shall be elected in a given year so that expiration dated of their terms do not coincide.
Section 2. Duties – The Board of Directors shall discuss and consider matters pertaining to the welfare of the Club, and at their discretion, bring such matters with recommendations before the general membership at a regular Club meeting. The Board shall elect the Club Trustee(s), select and approve a financial institution for Club funds, serve as an arbitrator for disputes involving persons, make recommendations concerning dues and initiation fees, and make recommendations for honorary memberships.
Section 3. Meetings – The Board of Directors shall meet upon the call on any Board member at a time and place agreed upon by the Directors. The Club President shall preside over the meetings of the Board of Directors.
Section 4. Quorum of Directors – A majority of the Board of Directors shall constitute a quorum.
Section 5. Removal From Office – Removal of an elected Board member from Office for cause may be initiated by submission of a petition to the Club Secretary signed by fifteen percent (15%) or more of the Full members. The President shall appoint an investigating Committee consisting of no less than three Full members, excluding Board members, which shall review each case and attempt a resolution between the signers of the petition and the subject Board member who is named in the petition. If a resolution cannot be achieved, the decision shall be placed before the membership at a regular meeting. A vote of two-thirds of the Full members present shall be required to effect recall of a Director.
Section 6. Budget – The Board of Directors shall be responsible for preparing and approving an annual budget of Income and Expenses at the first Board meeting following the Annual meeting. This budget can be amended
at any Board meeting by a majority vote of the Directors. The Treasurer's disbursements shall be limited to only those budget items approved on the budget. The Board, at its discretion, may spend monies from the club's treasury as it deems appropriate, up to an amount not to exceed $500, so long as such expenditures benefit the YRC organization and its members.
Section 7. Dissolution – The Board of Directors shall be responsible for distributing any remaining funds and other assets the Club may have if and when the Club is dissolved. Such funds will go toward furthering Amateur Radio.
ARTICLE VII – COMMITTEES
Section 1. Appointment – All committee chairpersons shall be selected or removed by the President by recruiting volunteers, or by appointment, and shall serve a term of office until the next Annual Meeting. The following special committees are hereby appointed to administer their specific duties, and to make recommendations to the Board on all matters therein.
-Audit Committee – Thirty days prior to the Annual meeting, the President may appoint a two person Audit Committee which will review the financial records of the Club and report their findings at the Annual meeting. The Treasurer will provide the monthly bank statements, canceled checks, and other financial records to the Audit committee.
-Repeater Committee – The Repeater Committee shall be responsible for the maintenance and care of equipment such as repeaters, owned and operated by the Club.
-Health and Welfare Committee – The Health and Welfare Committee hall be responsible for contacting members of their families who are sick, or saddened by death and expressing the concern of the general membership.
-Nominating Committee – The Nominating Committee shall be responsible for carefully screening the membership of the Club and presenting its nomination of officers and a Board of Director at or before the Annual meeting.
ARTICLE VIII – PARLIMENTARY AUTHORITY
The rules contained in Robert's Rules of Order shall be used as a guide for the Club in cases where they are not inconsistent with these bylaws and any special rules of order the Club may adopt. Special rules of order may be adopted by a two-thirds vote of the membership present at regular meetings provided that previous notice of the special rule(s) of order is given at the previous meeting. No previous notice is required if the special rule(s) of order apply to a single session.
ARTICLE IX – AMENDMENTS
Any voting member may submit in writing proposed amendments to the bylaws of the Club to any Board member. The Board will consider each proposed amendment at their next scheduled meeting and under normal circumstances make its recommendations in writing for the upcoming Club meeting.
At the next Club meeting, the President will schedule time on the agenda of the following Club meeting when these proposed amendments will be presented for discussion and possible modification. The Secretary will
include the proposed amendments and the Board's recommendations in the minutes of the Club meeting.
At the next scheduled meeting, the President asks for discussion and any written changes to each amendment. Changes to each amendment are approved or disapproved by a simple majority of the members present. Each amendment is then approved or disapproved by a simple majority of the members present.
The Secretary then prepares a copy of the approved amendment(s) with a ballot. Each amendment is voted on
separately on the ballot. The Secretary then sends the amendment(s) and ballot to all voting Club members asking the ballot be returned within 45 days.
If two-thirds (2/3) of the voting members approved an amendment, the Club bylaws are changed to reflect that amendment.
Electronic Mail - The Club may use electronic form of communication for any correspondence.
These bylaws supersede all previous versions and were adopted by the Yellowstone Radio Club, Inc.
Note:The previous 2015 By-Laws were revised, reviewed, and approved at the YRC General Meeting on June 14, 2015. However, in order to maintain consistency, the 2015 By-Laws were allowed to remain in effect for the rest of the calendar year. As noted in the June 14, 2015 minutes the above revised By-Laws become effective January 1, 2016.
Jerry Jacobs, Secretary, Yellowstone Radio Club